Auditors Executive Officer

Message form the Internal Audit Executive Office

The effectiveness of the audit depends on how well the stakeholders perform their roles.

“Internal audit” is the act of providing an independent verification and advisory service that creates added value for the government office and improves the work of the government office. It helps to reach the goal.

“Internal control” means an all-encompassing system, and it is a system that can control the vulnerability of the management of the government office and provide a balance and assurance, and a system that can achieve mission of the government office.

Internal Audit Executive Mission, Vision and values

Vision:- To ensure that the financial system, property maintenance and management, and procurement are carried out satisfactorily and the university’s resources and property are free from damage and corruption and used for the intended purpose.

Mission:– Financial management, procurement and asset management, human resource management and other activities of the university by playing a helpful role in implementing the decrees, guidelines and regulations, auditing the university’s funds and assets and providing advisory services to the university.

Values,

  • Transparency and Accountability
  • Confidentiality
  • Use limited resources economically and efficiently for results
  • Develop a culture of working together
  • Fairness
  • Balanced

Why does the process work?

  • Ensuring that the office’s limited resources are used in a safe and effective manner for its intended purpose with economy, discipline and guidance.
  • To create added value for the work of the office and to improve the operation of the office,
  • To correct wasted government resources and to prevent repeated errors from occurring,
  • To ensure that the internal control system is properly implemented;
  • It works to facilitate decision making for the higher body.

Services provided

  • Survey financial audit
  • Operational special audit
  • Counseling services
  • Submitting audit report to the office, monitoring.

The importance of internal audit

  • Acts to take timely action before problems become entrenched;
  • It works closely to prevent many of the problems that result from arrest.
  • He does the work of consulting and proposing ideas so that there are no better practices.

Expectations from the work process

  • Knowing and obeying decrees, rules and regulations;
  • Protecting, taking care of property prone to waste;
  • Notify the relevant party of the risk situations for precautionary measures;
  • Strengthening the internal control system;
  • Submit a request to be audited;

Major functions of internal audit

Conduct a financial audit

  • Income account, expense account, transfer account; Accounts Receivable, Accounts Payable; Reconciling cash and bank accounts, making sure they are being processed correctly;
  • Auditing the control budget (additional budget, transfer budget and budget utilization)
  • Examining documents to ensure that accounting activities are properly maintained according to accounting principles, and periodically conducting emergency cash counts.
  • Controlling the correction of errors and omissions in accounting, controlling the application of accounting rules and regulations.
  • Investigating and controlling the use, organization, and distribution of the university’s resources;
  • Checks accounts receivable and payable, checking income receipts;
  • Investigating, evaluating, controlling whether the financial statements reflect the true picture of the university’s financial activities.

Conduct procurement audit

  • Ensuring that our university’s procurement plan is prepared
  • Asking for the purchase request from the relevant work department
  • The procurements to be carried out through framework procurement should be identified and sent to the government procurement and asset disposal agency and ensure that the procurement is carried out accordingly and that the procurements carried out by the institution follow the government’s procurement guidelines.
  • Ensuring that procurement is carried out according to plan;
  • Monitoring and ensuring that all the purchases are made according to the inquiry, specification and quantity provided by the relevant body.
  • Ensuring that procurement follows laws and regulations;
  • Ensuring that binding contracts are acceptable by law and regulations;
  • Ensuring that they have proof of ownership when purchasing electronic equipment and fixed assets.

Conducting performance audits

  • Ensuring that the benefits implementation guidelines are followed by the Human Resource Development Administration.
  • Monitoring the implementation of recruitment, transfer and development systems,
  • Monitoring and consulting work in areas of risk.
  • Monitoring the implementation of the findings of the auditor and internal audit,
  • Confirming the completion and cost of buildings according to the contract and being present when the handover is done, monitoring whether they have adequate guarantees for the work they have been hired for.
  • Ensuring that Resources / government money;
  • property and human resources are properly maintained and used effectively;
  • Monitoring that the budget is used according to the plan,
  • Monitoring that the files and information of the employees are kept properly and have reasonable guarantees for the work they are hired for.

Follow up to correct gaps found in audits;

  • Follow up to take corrective action for the findings found by the chief auditor,
  • Follow up for taking corrective action for the findings found by the internal auditor

Conduct property audit

  • Auditing income and expense assets (model 19; model 22; looking at bin card and stock card)
  • Auditing the use of assets,
  • Auditing the accuracy of drug income and expenditure,
  • Auditing the accuracy and usage of students’ food income and expenses, • Auditing books,
  • Monitor the implementation of various assets that should be disposed of according to the guidelines.
  • Monitoring property inventory and coding so that it works properly.

Prepare a report

  • Findings obtained in the audit and their solutions to the investigating bodies;
  • Conducting an audit conference where the management committee and other relevant parties are present,
  • Submitting an audit report to university president and the relevant parties

Raya University’s Internal Audit Executive director since the establishment of the university in 2009 until now, the Council of Ministers issued the regulation number 190/2002 to establish an internal audit, in accordance with the authority given by the law, in the audit works carried out in accordance with the authority given by the law, so that the resources of the government and the people are properly used for the intended purpose, so that the mission of the university can be effectively implemented. He is doing his part to ensure transparency and accountability in the management and use of government resources and assets as well as the use of the budget.

In general, as mentioned above, I convey my message that after the various times of corona virus, war and drought that we have gone through, we will work together to achieve the mission of our university and work together in peace and love.

Contact Address:

alemuzeray12@gmail.com

Executive Director for Internal Audit

Telephone:- +251914785247 /+251342474511